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Verification of TAN’s TDS Statements filed for FY 2011, 2012 and 2013

CPC (TDS) has issued an advisory communication to the deductors stating about the verification of TAN’s TDS Statements filed for FY 2011, 2012 and 2013.

The issued communication has been given below:

Dear Deductor,(TAN: XXXXXXXXXXXX)

As per the records of the Centralized Processing Cell (TDS), discrepancies have been observed with respect to your TAN in the “TDS claimed by the taxpayers in their IncomeTax Returns” vis-á-vis “Tax Credits available as per 26AS Statements”, for the Financial Years 2011, 2012 and 2013.

The above discrepancies have arisen due to the difference in the TDS claimed by the taxpayers in their Income Tax Returns vis-á-vis TDS reported by you in the quarterly TDS Statements. You may be aware that the transactions, available in 26AS statements, are based on the information reported by you in the TDS statements.

The discrepancies observed against your TAN are attached in the following format, to enable you to check your records for respective PANs and take appropriate action.

TAN                TAN Name TAN Address PAN PAN Name                Financial Year Tax Credit Claimed Credit available in 26AS Statement
  •  Your attention is hereby drawn to the Order of the Hon’ble Delhi High Court, dated 14th March 2013, wherein serious note had been taken of the failure of deductors to report correct transactions. The Hon’ble court had observed that the default on part of the deductor causes unwarranted harassment and inconvenience to the taxpayer
  • You are, therefore, required to verify the transactions reported by you for these PANs in the TDS statement for the respective Financial Years. You may appreciate that taxpayers are not able to get the credit for erroneous data uploaded by you in TDS statements.
  • In order to enable the taxpayers to claim correct TDS, you are advised to take below mentioned action.

Actions to be taken:

  • Verify the TDS transactions for these PANs in the TDS statements filed by you for the respective Financial Years.
  • If you have actually entered into the transaction and have not reported the same; you are advised to take appropriate corrective action by filing a Correction Statement.

Please note that TRACES provides a user friendly Online Correction facility with Digital Signatures for correction of PANs. To avail the facility, you are requested to Login to TRACES and navigate to Defaults tab to locate Request for Correction from the drop-down menu. For any assistance, please refer to the e-tutorial available on TRACES.

  • If you have not entered into the transactions, as above, then the same should be reported to the respective Field TDS Officers immediately.

For any assistance, you can write to ContactUs@tdscpc.gov.in or call our toll-free number 1800 103 0344.

CPC (TDS) is committed to provide best possible services to you.

CPC (TDS) TEAM

Source: TRACES

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Verification of PAN in TDS Statements filed for FY 2011, 2012 and 2013

CPC (TDS) has issued an advisory communication to the deductors stating about the verification of PAN in TDS Statements filed for FY 2011, 2012 and 2013.

The issued communication has been given below:

Dear Deductor,(TAN: XXXXXXXXXXXX)

As per the records of the Centralized Processing Cell (TDS), discrepancies have been observed with respect to your TAN in the “TDS claimed by the taxpayers in their Income Tax Returns” vis-á-vis “Tax Credits available as per 26AS Statements”, for the Financial Years 2011, 2012 and 2013.

The above discrepancies have arisen due to the difference in the TDS claimed by the taxpayers in their Income Tax Returns vis-á-vis TDS reported by you in the quarterly TDS Statements. You may be aware that the transactions, available in 26AS statements, are based on the information reported by you in the TDS statements.

The discrepancies observed against your TAN are attached in the following format, to enable you to check your records for respective PANs and take appropriate action.

PAN PAN Name Financial Year Tax Credit Claimed Credit available in 26AS Statement
  • Your attention is hereby drawn to the Order of the Hon’ble Delhi High Court, dated 14th March 2013, wherein serious note had been taken of the failure of deductors to report correct transactions. The Hon’ble court had observed that the default on part of the deductor causes unwarranted harassment and inconvenience to the taxpayer
  • You are, therefore, required to verify the transactions reported by you for these PANs in the TDS statement for the respective Financial Years. You may appreciate that taxpayers are not able to get the credit for erroneous data uploaded by you in TDS statements.
  • In order to enable the taxpayers to claim correct TDS, you are advised to take below mentioned action.

Actions to be taken:

  • Verify the TDS transactions for these PANs in the TDS statements filed by you for the respective Financial Years.
  • If you have actually entered into the transaction and have not reported the same; you are advised to take appropriate corrective action by filing a Correction Statement.

Please note that TRACES provides a user friendly Online Correction facility with Digital Signatures for correction of PANs. To avail the facility, you are requested to Login to TRACES and navigate to Defaults tab to locate Request for Correction from the drop-down menu. For any assistance, please refer to the e-tutorial available on TRACES.

  • If you have not entered into the transactions, as above, then the same should be reported to the respective Field TDS Officers immediately.

For any assistance, you can write to ContactUs@tdscpc.gov.in or call our toll-free number 1800 103 0344.

CPC (TDS) is committed to provide best possible services to you.

CPC (TDS) TEAM

Source: TRACES

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Basic principles of TDS Compliance

Given below are the basic principles of TDS compliance:

  1. Deduction/ Collection of Tax at Correct Rates.
  2. Timely Deposit of Tax Deducted at Source.
  3. Accurate Reporting of data related to tax deductions/ collections made.
  4. Submission of TDS Statements within the due dates.
  5. Verification and Issuance of TDS Certificates within time.
  6. CPC (TDS) is now sending “Intermediate Default Communication” for PAN Errors and Short Payments, which can be corrected during the interim period of a week of filing TDS Statements, before CPC (TDS) proceeds with computing Defaults for the relevant statement.
  7. User-friendly Online Correction facility can be used for Correction of Deductees, Tagging Unmatched Challans and Payment of Fees/ Interest. (Please navigate to Defaults tab to locate Request for Correction from the drop-down menu. For any assistance, please refer to the e-tutorial available on TRACES).
  8. Aggregated TDS Compliance Report assists the PAN of the Deductor to administer TDS Defaults for associated TANs and to take appropriate action.
  9. The Deductor’s Dashboard provides you all necessary information to assist you in “Compliance Self-Assessment” and to take appropriate action.
  10. Non-filing Self-declaration can be made by navigating to Statements / Payments menu and submit details under Declaration for Non-Filing of Statements.
  11. PAN Verification and Consolidated TAN – PAN File facility on TRACES can be used for verifying the deductees.
  12. The Conso Files and Justification Reports downloaded from TRACES help you to identify errors in submission of revised Quarterly TDS Statements.
Source: TRACES
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Impact & action to be taken in case of PANs either “Not Available” or “Invalid” in Quarterly TDS statements

Centralized Processing Cell (TDS) has observed from its records that though deductors have reported deductees with more than Rs. 50,000 of TDS in Quarterly TDS statements, but the PANs are either “Not Available” or “Invalid”. CPC (TDS) has issued a communication in this regard stating the impact & action to be taken in this situation.

The issued communication has been given below:

Dear Deductor,(TAN:_____________)

Centralized Processing Cell (TDS) has observed from its records that though you have reported deductees with more than Rs. 50,000 of TDS in your Quarterly TDS statements, but the PANs are either “Not Available” or “Invalid”. The “Invalid” PANs appear structurally valid, however, they are actually incorrect, as they are not available in the PAN Master records.

Please note the following details in reference to your TDS statements for Financial Year 2013-14 only for Form types 24Q & 26Q:

Form Type 24Q:

  PAN Not Available PAN Applied For Invalid PAN
  Instances TDS Instances TDS Instances TDS
Q1 2013-14            
Q2 2013-14            
Q3 2013-14            
Q4 2013-14            

 Form Type 26Q:

  PAN Not Available PAN Applied For Invalid PAN
  Instances TDS Instances TDS Instances TDS
Q1 2013-14            
Q2 2013-14            
Q3 2013-14            
Q4 2013-14            

Immediate Attention:

Quarter wise details of PANs and transactions, where such errors have been identified are available in the Justification Reports that can be downloaded from TRACES. Therefore, you may take immediate steps to correct Invalid/ Incorrect PANs that have been reported in the statement. In case, the PAN was Not Available / Applied For at the time of reporting the transaction, the deductee may be contacted and respective PAN may be replaced.

What is the impact:

The impact of such errors is significant in nature, in view of following:

  • You would not have been able to generate TDS Certificates for deductees with such PANs. In case, you have issued TDS Certificates outside TRACES, they will not be valid.
  • In view of CBDT circulars 04/2013 dated 17.04.2013, No. 03/2011 dated 13.05.2011 and No. 01/2012 dated 09.04.2012, it may kindly be noted that the TDS Certificates downloaded only from TRACES Portal will be valid. Certificates issued in any other form or manner will not comply to the requirements referred in the Income-tax Act 1961 read with relevant Rules and Circulars issued in this behalf from time to time.
  • Correct TDS Credits in 26AS statements to the taxpayers will not be available and they will not be able to avail the same, while filing their Income Tax Returns.
  • As per section 206AA of the Income Tax Act, the tax is to be deducted at a higher rate, in case of “Not Available/ Invalid PANs”. Therefore, Short Deduction, including Interest is charged, if the tax has not been deducted at higher rate or Section Rate, whichever is higher, as per the provisions of section 206AA.

What actions to be taken:

  • TRACES provides for a user friendly “Online Correction facility with Digital Signatures” for correction of PANs. To avail the facility, you are requested to Login to TRACES and navigate to “Defaults” tab to locate “Request for Correction” from the drop-down menu. For any assistance, please refer to the e-tutorial available on TRACES.
  • You may also download the Conso Files and Justification Reports from TRACES to identify the above errors and submit C5 Correction Statement to correctly complete the details of the deductees.
  • PAN Verification facility on TRACES can be used for verifying the deductees. You are requested to Login to TRACES and navigate to “Dashboard” to locate “PAN Verification” in the Quick Links menu.
  • You can make use of the “Consolidated TAN – PAN File” that includes all the valid PANs attached with the respective TANs. To avail the facility, Login to TRACES and navigate to “Dashboard” to locate “Consolidated TAN – PAN File”.

You can refer to our e-tutorial and FAQs on “TRACES” website for necessary help. For any further assistance, you can also write to ContactUs@tdscpc.gov.in or call our toll-free number 1800 103 0344.

CPC (TDS) is committed to provide best possible services to you.

CPC (TDS) TEAM

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