Once you have completed the process of filing your TDS or TCS returns, the next important step is to generate and distribute the relevant certificates to deductees or collectees.
The entire process, involves two key steps:
- Downloading the Certificate File from TRACES
- Extracting the Final Certificates using the Dept’s ‘Convertor Utility’
Let us break this down step-by-step.
Step 1: Download the ‘Certificate File’ from TRACES
➥ Login to TRACES website with your credentials
➥ Go to ‘Downloads’ Section – choose the relevant form you need:
- Form 16 for employees
- Form 16A for non-salaried deductees
- Form 27D for TCS transactions
➥ Select the Mode of Download
- Use ‘Bulk’ mode to download all certificates for a particular return, or
- Use ‘PAN’ mode to download for a specific deductee/collectee.
➥ Choose the Return Period & Token Number (RRR)
➥ On successful submission, a unique Request Number will be generated
➥ Download the File – it will be available within 24 hours in the ‘Downloads’ section
Step 2: Extracting the Final Certificates
Once the ‘Certificate file’ is downloaded, follow these steps to extract the TDS / TCS Certificates in as PDFs:
Ensure you are using the correct and latest ‘Convertor Utility’ – the latest version can be downloaded from TRACES. Following purpose-based variants of utility is as under:
- Form 16 (Part A) and Form 16A – TDS
- Form 16 (Part B) – contains salary-wise tax computation details (as reported in Form 24Q-Q4 Annexure II) – TDS
- Form 27D – TCS
➥ Provide required inputs and Run the Utility
- Location of the downloaded certificate file
- TAN (used as the password for extraction)
- Output Folder where the final PDFs should be saved
- Choose Digital Signature Option (Optional)
The process will extract and generate individual certificate PDFs in the specified folder for distribution.
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thanks
This is best way to not generate converter file & other, but this is good for us
Yes, the direct download and extraction method really simplifies the process — no need for separate converter files.