smart & easy software for eTDS & eTCS returns

Registration on TRACES and downloading of TDS Certificates mandatory

As per the records of Centralized Processing Cell (TDS), the TDS Statements have been filed by many deductors for different quarters. However, many of them have not yet registered on TRACES ( In this regard, your attention is invited to the CBDT circulars 04/2013 dated 17.04.2013, No. 03/2011 dated 13.05.2011 and No. 01/2012 dated 09.04.2012 on the Issuance of certificate for Tax Deducted at Source in Form 16 / 16A as per IT Rules, 1962. It is now mandatory for all deductors to issue TDS certificates after generating and downloading the same from ‘TDS Reconciliation Analysis and Correction Enabling System’ or ( (hereinafter called TRACES).

    In view of above circulars, it may kindly be noted that only the TDS Certificates downloaded from TRACES will be valid. Certificates issued in any other form or manner will not comply to the requirements referred in the Income Tax Act, 1961 read with relevant Rules and Circulars issued in this behalf from time to time

    In addition to the facility to download TDS Certificates bearing unique TDS certificate number, the portal provides other facilities, some of which are as under:

  •         View of Deductor Dashboard to know about your TDS performance
  •         PAN Verification
  •         View of Challan status
  •         View of Statement Status
  •         Download of Consolidated TAN-PAN File for submitting ‘Correction  Statements’ in case of incomplete and incorrect reporting
  •         Download of Justification Report to know the details of ‘TDS defaults’, if any, on processing of TDS statements 

The above facilities including downloading of the TDS Certificates can be availed only by registering yourself with TRACES. You are accordingly requested to register immediately on TRACES


Consequences of TDS defaults

Failure to deduct taxes or wrong deduction of TDS (non deposit, short deposit or late deposit):

Default/ Failure Section
Nature of Demand Quantum of demand or penalty

Failure to deduct tax at source

201(1) Tax demand Equal to tax amount deductible but not deducted
201(1A) Interest @1 % p.m. of tax deductible
271C Penalty Equal amount of tax deductible but not deducted
Failure to deposit tax at source 201(1) Tax demand Equal to tax amount not deposited
  201(1A) Interest @1.5% p.m. of tax not deducted
  276B Prosecution Rigorous imprisonment for a term for a minimum of 3 months which may extend to 7 years and with fine
Failure to apply for TAN No. u/s 203A 272BB Penalty Rs. 10000
Failure to furnish prescribed statements u/s 200(3) 272A(2)(k) Penalty Rs. 100 every day during which the failure continues subject to maximum of TDS amount
Failure to issue TDS certificate u/s 203 272(A)(g) Penalty Rs. 100 every day during which the failure continues subject to maximum of TDS amount.
Failure to furnish statement of perquisite or profit in lieu of salary u/s 192(2C) 272(A)(i) Penalty Rs. 100 every day during which the failure continues subject to maximum of TDS amount
Failure to mention PAN of the deductee in the TDS statements and certificates 272B Penalty

Rs. 10000

 If TDS return is not filed within the specified due dates being 15th July, 2013 for the 1st quarter corresponding to FY 2013-14, the major consequences would be levy interest.

However in case of payments made under sec. 194A, 194C, 194H, 194I and 194J in respect of individual and HUF, only if the turnover or professional receipt exceeds sum of Rs. 1 Crore or Rs. 25 Lacs respectively in previous year, there is a requirement to deduct tax at source.


How to know Invalid PAN in your e-tds/e-tcs return

Now, a good facility has been added by TIN center under TAN Registration. List of invalid PAN’s can be downloaded after login thorugh TAN Registration. You will get the option for download of list of Invalid PAN’s under the menu “TDS/TCS”.

Secondly, it is clearly displayed in the screen how many Defaults are available in your TAN numbers and how many Defaults are in UNREAD position.

To download the List of Invalid PAN’s, just select the option given as List of Invalid PAN’s under TDS/TCS. On pressing the same a screen appears where you need to select the Financial Year, Form No. and Quarter for downloading the Invalid PAN List. After that to open the requested/downloaded file, 15 digit Provisional Receipt No./Token No. of the accepted Regular Statement is required.

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