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Important Information for Deductors regarding TDS Certificates

Below are the important information regarding TDS Certificates which deductors should take care of:
  • Deductors who have deducted TDS and have not deposited the same by the due date, must do so immediately.
  • All deductors must register themselves at (TRACES Portal)
  • TDS certificate in Form 16A and part A of Form 16, containing 7 character TDS certificate number, has to be mandatorily downloaded from
  • TDS certificate cannot be downloaded from TRACES Portal in case of non/incorrect quoting of PAN
  • Quote correctly PAN of the deductee so that they get their due tax credit
  • Quote correctly CIN of challan to avoid any short payment default
  • Deductors need to first close short payment default, if any, to download TDS certificates

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  • e-Tutorials
  • Frequently Asked Questions (FAQs)
  • Online correction of statements

Basic principles of TDS Compliance

The following are the basic principles of TDS compliance:

  1. Deduction/ Collection of Tax at Correct Rates
  2. Timely Deposit of Tax Deducted at Source
  3. Accurate Reporting of data related to tax deductions/ collections made
  4. Submission of TDS Statements within the due dates
  5. Verification and Issuance of TDS Certificates within time
  6. CPC (TDS) is now sending “Intermediate Default Communication” for PAN Errors and Short Payments, which can be corrected during the interim period of a week of filing TDS Statements, before CPC (TDS) proceeds with computing Defaults for the relevant statement.
  7. User-friendly Online Correction facility can be used for Correction of Deductees, Tagging Unmatched Challans and Payment of Fees/ Interest. (Please navigate to Defaults tab to locate Request for Correction from the drop-down menu. For any assistance, please refer to the e-tutorial available on TRACES).
  8. Aggregated TDS Compliance Report assists the PAN of the Deductor to administer TDS Defaults for associated TANs and to take appropriate action
  9. The Deductor’s Dashboard provides you all necessary information to assist you in “Compliance Self-Assessment” and to take appropriate action.
  10. Non-filing Self-declaration can be made by navigating to Statements / Payments menu and submit details under Declaration for Non-Filing of Statements.
  11. PAN Verification and Consolidated TAN – PAN File facility on TRACES can be used for verifying the deductees.
  12. The Conso Files and Justification Reports downloaded from TRACES help you to identify errors in submission of revised Quarterly TDS Statements.

TDS Statement filing for Q4 for FY: 2014-15 – Please don’t wait for the last moment for your submissions

CPC (TDS) has issued an advisory communication to all deductors stating that they should not wait for the last moment to submit their TDS statements for 4th quarter of Financial Year 2014-15.

The issued communication has been given below:

Dear Deductor,

As you may be aware, the due date (May 15, 2015) for filing of TDS statements for Q4, Financial Year 2014-15 is approaching fast and therefore, CPC (TDS) is reaching out to you to ensure that best practices are followed in exercise of the above activity.

Key information to note:

  • CPC (TDS) emphasizes timely, correct and complete reporting for taxes deducted at source, to ensure that the deductees have correct TDS Credits to claim.
  • CPC (TDS) informs you of possible PAN Errors and Short Payment Defaults through an Intermediate Communication on filing of Original TDS Statements. The above can be corrected by using Online Correction facility at TRACES after waiting for 24 hours on receipt of above communication. You are, therefore, requested to file your TDS Statements well in advance to correct above errors, ensure timely processing and avoid defaults.
  • Short Payment Defaults ought to be closed at the time of submitting requests to download TDS Certificates from the web portal TRACES.

Timely Reporting:

  • The due dates to file TDS statements for Q4, FY 2014-15 and to distribute TDS Certificates are May 15 and 30, 2015 respectively.
  • Please submit the statement well before the due date to facilitate processing of TDS Statements and availability of TDS Certificate, in advance of the applicable due dates.
  • Please do not wait for the last moment to avoid any delays and levy of Late filing fee, which, being statutory in nature, cannot be waived.

Correct Reporting:

  • Please use your correct contact details, including Contact Number and email IDs in TDS Statements.
  • It is very important to report correct and valid particulars in respect to deductor and deductees. Please report the TAN of the deductor, Category (Government / Non-Government) of the deductor, PAN of the deductees, AIN details in case of Government deductors and other particulars of deduction of tax correctly in the quarterly TDS statement.
  • For claiming lower rate of tax under DTAA, please mention correct Country Code and Nature of Remittance in form 27Q of TDS Statements.
  • Please use TAN-PAN Master from TRACES to Validate PAN and name of deductees before quoting it in TDS statement. Please note that there are restrictions for correction of PAN.
  • Quote correct and valid lower rate TDS certificate in TDS statement wherever the TDS has been deducted at Lower/Nil rate on the basis of certificate issued by the Assessing Officer. Please raise Flag “A”/ “B”, as appropriate, and quote valid and correct Certificate Numbers.
  • Correct details with respect to Challans/ BINs must be reported to avoid mismatches resulting into Short Payment defaults in TDS Statements.

Complete Reporting:

  • Please ensure completeness of your TDS statement by including all your deductees. Please note that the obligation to report each transaction correctly in the relevant quarter is on the deductor.
  • Completeness of statement will ensure that a C4, C5, C3 or C9 correction can be avoided. It may be noted that CPC (TDS) does not encourage C9 corrections by addition of a new challan and underlying deductees.
  • Please ensure to complete Annexure II for all deductees employed (Form 24Q) for any period of time during the current financial year, including Annexure I for TDS details. Incomplete reporting in Annexure II results into Short Deduction Defaults and unavailability of TDS Certificates for missing deductee rows.

CPC (TDS) is committed to provide best possible services to you.


Source: TRACES

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