FAQ on Form 26AS

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What is Form 26AS?

It is a form issued under Rule 31AB, wherein the following information in relation to a PAN is published:

  • TDS – Part A & A1 of Form 26AS
  • TCS – Part B of Form 26AS
  • Details of tax paid other than TDS / TCS – Part C of Form 26AS
  • Details of Refund – Part D of Form 26AS
  • Details of AIR transactions – Part E of Form 26AS 

From which Assessment Year (AY) can I view my Form 26AS on TRACES?

You can view your Form 26AS in TRACES from AY 2009-10 onwards. 

How is Form 26AS important to a deductor and tax payer?

The TDS / TCS deducted by a deductor is reflected in Form 26AS of the respective PAN and this helps in identifying any discrepancy / error. Although deductor cannot view Form 26AS for a PAN, they can view the TDS / TCS deducted / collected by them.

The credits available in the tax statement confirm that:

  • The tax deducted / collected by the Deductor / Collector has been deposited to the account of the government
  • The Deductor / Collector has accurately filed the TDS / TCS return giving details of the tax deducted/collected on your behalf
  • Bank has properly furnished the details of the tax deposited by you
  • In future, you will be able to use this consolidated tax statement (Form 26AS) as a proof of tax deducted / collected on your behalf and the tax directly paid by you along with your income tax return, after the need for submission of TDS / TCS certificates and tax payment challans along with income tax returns has been dispensed with by the Income Tax Department (ITD) 

What is the period for which Form 26AS is generated?

Form 26AS is generated annually, for a Financial Year. 

Who can view Form 26AS?

Only a registered PAN holder can view their Form 26AS on TRACES. Form 26AS can be viewed from FY 2008-09 onwards. 

What is booking status in Part A of Form 26AS?

The various booking status available in Part A of Form 26AS in are:

  • F-Final
    • When payment details of TDS / TCS deposited in banks by deductors match with payment details mentioned in the TDS / TCS statement filed by deductor, status is displayed as Final (F)
  • O-Over booked
    • When payment details of TDS / TCS deposited in the bank by deductor have matched with details mentioned in the TDS / TCS statement but the amount is over claimed in the statement, status is displayed as Overbooked (O). Final (F) credit will be reflected only when deductor reduces claimed amount in the statement or makes new payment for the excess amount claimed in the statement
  • U-Unmatched
    • When payment details mentioned in the statement by deductor cannot be matched or found in OLTAS / banks, status is updated as Unmatched (U)
  • P-Provisionally Booked
    • In the case of Government deductors who make book entry for TDS / TCS payment, details are updated in G-Oltas by filing Form 24G. When the Government deductor files TDS / TCS statements and mentions BIN details and these do not match with G-Oltas data, status is updated as Provisionally Matched (P)

How can I correct if the name and address details given in Form 26AS are incorrect?

You can get the Data corrected by applying in TIN for changes or correction in PAN Data. This request can be made either online or through the existing network of TIN-FCs. 

Can I download my Form 26AS statement?

Yes. Form 26AS statement can be downloaded either as PDF / text / excel file. If number of records in Part A / Part B is less than 20,000, Form 26AS can be downloaded as PDF / excel file or viewed as HTML on the screen.

For records greater than 20,000, Form 26AS cannot be viewed as HTML and it also cannot be downloaded as PDF / excel file. You have to download Form 26AS as a text file. 

What should Tax Payer do in case details of tax deducted are not appearing in Form 26AS?

Details of tax deducted will appear only after submission of TDS statement by the corresponding deductor. In this case, deductor should be approached to ensure filing of TDS statement with correct PAN. 

What if entries in Form 26AS that do not pertain to the deductee?

The respective deductor should be approached for filling correction statement. In case of advance tax / regular tax / self-assessment tax, the jurisdictional AO may be approached for necessary correction. 

Whether name and address of Tax Payer can be changed in Form 26AS?

Tax Payer details (name and address) in Form 26AS are reflected as per PAN database. For any change, please submit change request application for PAN (Form 49A) at www.tin-nsdl.com

What is the password for opening Form 26AS?

The password for opening Form 26AS will be your Date of Birth (in DDMMYYYY format), e.g., if your date of birth is 01-Feb-1980, password will be 01021980. 

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Steps for Preparing Correction Returns

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Steps:

  1. Request for TDS (Consolidated) file from Traces
  2. Download requested TDS (Consolidated) file from Traces
  3. Upload TDS(Consolidated) file for correction into the software
  4. Make corrections
  5. Generate the correction return
  6. Submit The correction return to NSDL

Types of Corrections in TDS Returns

Use TDSMAN one of the leading software for preparing correction returns

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TDS Computation When an Employee Works for 2 Companies (Employers) in a Financial Year

There are 2 types of scenarios in which an individual may be working for more than one employers in a financial year. they are as follows:

• When he changes his job
• When he is working for two employers simultaneously

In each case he has to furnish form 12B to one of the employers chosen by him. Form 12B contains the following information:

• Detail of the previous employers like its name, PAN number, TAN number
• The breakup of his salary
• Deductions related to Provident fund and details of rent free accommodation, if any
• Deductions under various sections like 80C, 80D, 80E, 80G and 24
• TDS on salary deducted by the employer
• Professional tax paid by the employer

It may be noted that Form 12B needs to be furnished irrespective of the fact whether TDS was deducted or not. Though it is not mandatory to submit Form 12B to the other employer, it is advised that the same may be done so that it becomes the liability of the second (new or simultaneous) employer to compute and deduct TDS at the average rate decided after consideration of details provided in Form 12B.

 

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Frequently Asked Questions (FAQ) on Form 16/16A

What is Form 16 / 16A?

It is the certificate of deduction of tax at source by any person in accordance with Chapter XVII-B of IT Act. Form 16 is issued on deduction of tax by the employer on behalf of the employee under section 192 of IT Act, 1961. Form 16A is issued if the deduction of tax is under any other provision of Chapter XVII-B of IT Act. These certificates provide details of TDS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.

Is there any format for these certificates?

Form 16 / 16A are issued as per the provisions of Rule 31(1).

How are these forms generated?

These forms shall be generated by TDS CPC on processing the quarterly TDS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.

What is the due date for the issue of these certificates?

Sr. No. Form Periodicity Due Date
1 16 Annual

By 15th day of June of the financial year immediately following the financial year in which the income was paid and tax deducted

2 16A Quarterly

Within fifteen days from the due date for furnishing the statement of tax deducted at source under rule 31A

What should I do if I am not getting Form 16 from TRACES?

Ensure that you have filed Form 24Q for Quarter 4 with Annexure II. It is mandatory to file Annexure II giving actual particulars for the entire financial year, as Form 16 is generated on the basis of information provided in Annexure-II.

How are the particulars of those employees who are employed with more than one employer in a financial year to be shown in Form 16?

The employee should declare previous salary and TDS details, if any, with the current employer and the same should be considered by the current employer while deducting TDS on salary and issuing Form 16.

What can I do if I am unable to get the TDS certificate (Form 16 / 16A)?

It is the duty of every person deducting tax to issue a TDS certificate. In spite of your request, if you are denied the certificate then there is a chance that the tax deducted has not been deposited by the deductor to the government account. Please inform the department (PRO or TDS section) which will then do the needful.

I have not received TDS certificate from my employer. Can I claim TDS deducted from my salary?

Yes. The claim can be made in your return. Department, however, will raise a demand which will not be enforced on you but on your employer.

If a deductee comes back stating that the original TDS certificate is lost, can a duplicate certificate be issued?

Yes. Deductor will have to issue the duplicate certificate.

Even if no taxes have been deducted from salary, is there any need for my employer to issue Form 16 to me?

Form 16 is a certificate of TDS and in your case, it will not apply. However, your employer must issue a salary statement.

If I am receiving my pension through a bank who will issue Form 16 or pension statement to me – the bank or my former employer?

The bank will issue Form 16.

Can deductor download Form 16 without being registered on TRACES?

No, only registered user (deductor) on TRACES can download Form 16 / 16A.

While submitting request to download Form 16 / 16A, deductor has entered details correctly in Part 1 and Part 2 in validation details screen, yet it shows error as ‘Invalid Details’ in Part 1 and Part 2. What should deductor do?

Details to be filled in validation screen should be exactly the same as reported in the TDS statement. If you have filed any correction statement, Token Number should be regular returns and other details should be as per the latest correction statement.

I am unable to download Form 16 / 16A as the number of PANs for which Form 16 / 16A were submitted was higher, however the PDFs generated were less. What should I do?

Check the status of the PANs for which Form 16 / 16A has not been generated. These PANs might be with inactive status or not present in the TDS statement filed.

What is the password for opening Form 16 / 16A text file?

The password for opening Form 16 / 16A will be your TAN in capital letters, i.e., AAAA11111A.

Registered user on TRACES has updated the communication and address details on TRACES. However ,while downloading Form 16A, it shows a different address. How can deductor edit address details in Form 16A?

Details updated in ‘Profile’ section of your TRACES account will be saved only in TRACES and will not be updated in TAN database. To change details in TAN database, submit TAN change request form (Form 49B) at www.tin-nsdl.com.

Can I make any changes in the certificate generated by TDS CPC?

The certificates shall be generated in PDF format, therefore they are not editable. Deductor is thereby not permitted to make changes to these certificates. If any error is identified in the certificate, deductor will have to file a correction statement for the same.

Can Form 16 (Part A) / Form 16A be issued manually?

No. Only the Form 16 (Part A) / Form 16A downloaded from TRACES are considered as valid TDS certificates, as per CBDT circular 04/2013 dated 17th April, 2013.

What should I do in case company name is updated incorrectly in Form 16 (Part A) / Form 16A?

You need to check the respective quarterly statement and file a correction for the same. After filling correction, download Form 16 (Part A) / Form 16A.

How can I edit or add detail of authorized person in Form 16 / Form 16A?

Details of authorized person can be updated in ‘Profile’ section of deductor’s account in TRACES.

Source: TRACES

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